Privacy Policy

The information we collect depends on how you interact with CommonMind.

Information you provide

You may provide information when you:

• create or manage an account;
• contact us or submit an enquiry;
• subscribe to updates;
• contribute to research or community initiatives;
• request access to particular resources; or
• use developer tools that require authentication.

This may include your name, email address, organisation, account information, and information you choose to include in communications with us.

Model and API interactions

When you interact with CommonMind models, APIs, or playgrounds, we may process the inputs you submit and the outputs generated by the system as necessary to provide, secure, evaluate, and improve the service.

Where applicable, documentation for a particular model or service may provide additional information about how interaction data is handled.

We may use information to:

• provide and operate CommonMind;
• maintain accounts and developer access;
• respond to enquiries and support requests;
• understand how the platform is used;
• maintain the security and reliability of our systems;
• evaluate and improve models, datasets, benchmarks, and tools;
• conduct research;
• communicate important platform or service updates; and
• meet applicable legal obligations.

We do not use personal information for purposes unrelated to CommonMind without an appropriate basis.

CommonMind develops infrastructure for understanding civic speech across languages.

Datasets, research resources, models, and benchmarks published through the platform may have their own documentation describing their sources, collection methods, intended uses, licenses, limitations, and relevant privacy considerations.

Where a dataset contains or is derived from human-generated language, we aim to document how that resource was created and the conditions governing its use.

CommonMind may use cookies or similar technologies to operate the website, remember preferences, understand platform performance, and improve the user experience.

Where required, you may be given controls to accept or reject non-essential cookies.

We may share information with service providers that help us operate infrastructure, analytics, communications, hosting, security, or other platform functions.

Information may also be disclosed when required by law, necessary to protect the security or integrity of CommonMind, or required to protect the rights and safety of users and others.

We do not sell personal information.

Some areas of CommonMind may involve open-source development, public research, community contributions, datasets, model repositories, or other publicly accessible resources.

Information intentionally submitted to public repositories or public contribution channels may become publicly available.

Before contributing, users should avoid including personal, confidential, or sensitive information unless the relevant contribution process explicitly requires it.

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including providing services, maintaining security, conducting legitimate research activities, and satisfying legal or regulatory requirements.

Retention periods may vary depending on the type of information and service involved.

We use reasonable technical and organisational measures designed to protect information against unauthorised access, loss, misuse, alteration, or disclosure.

However, no internet-based service or method of electronic storage can guarantee absolute security.

Depending on where you live and applicable law, you may have rights concerning your personal information, including the ability to request access, correction, deletion, restriction, or other information about how your data is processed.

You may also be able to withdraw consent where processing is based on consent.

Requests can be submitted using the contact information provided below.

CommonMind may link to or integrate with external services, repositories, research platforms, or developer tools.

Those services operate under their own privacy policies and terms. CommonMind is not responsible for the privacy practices of independent third-party services.

CommonMind is not intentionally designed to collect personal information from children unless a particular programme, research activity, or service explicitly states otherwise and appropriate safeguards are in place.

If we become aware that personal information has been collected from a child in circumstances where it should not have been, appropriate steps will be taken to address it.

CommonMind's research and technology may be accessed across different countries and regions.

Where information is processed or transferred internationally, we aim to handle it in accordance with applicable data-protection requirements and appropriate safeguards.

We may update this Privacy Policy as CommonMind, its research, and its services evolve.

When material changes are made, the updated policy will be published on this page and the "Last updated" date will be revised.

Questions, requests, or concerns about this Privacy Policy or the handling of personal information can be directed to:

CommonMind

Privacy contact: +256 000 000 000
Organisation / legal entity: [Insert registered entity]
Address: [Insert official address]